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Accounts Recievable/Accounts Payable Associate

at Ooyala in Mountain View, CA   —   Jul 23, 2014   |  
Overview
Ooyala is looking for a self-motivated, organized, dependable and accurate person who is a team player that works well with other people. Must have good communication skills to deal with vendors, customers and management. Must have good knowledge of excel skills. Estimated 24 hours per week required.
Responsibilities
Accounts Payable
Review invoices and getting signed approvals from respective managers.
Input invoices in the accounting system.
Set invoices up for payment.
Input wire payments in the accounting system.
Reconciliation of AP sub-ledger to the GL.
Monitor vendor accounts to ensure payments are up to date.
Resolve invoice discrepancies.
Vendor file maintenance.
Correspond with vendors and respond to inquiries.
Fixed Assets tracking.
Assist in month end close.
Other accounting and administrative tasks as needed.
Accounts Receivable
Send invoices to customer accounts via email.
Effectively resolve and respond to customer billing questions and concerns in a timely manner.
Follow-up with customers regarding outstanding invoices.
Post customer payments via checks, wire transfers and/or ACH payments accurately on a weekly basis.
Review accounts receivable aging to identify past due accounts.
Contact past due customers for payment.
Review client purchase order and issue invoices according to purchase order terms.
Correspond with account managers to research and resolve customer inquiries and/or disputes.
Respond to incoming A/R aging inquiries.
Contribute to the month-end close and account reconciliations.
Assist with company reviews and audits.
Identify process improvements to maximize collection efforts.
Experience
Position Required Background:
Bachelors Degree in accounting or related field (or equivalent work experience).
At least two years accounts payable experience in general accounting.
Some qualities we are looking for in the ideal candidate: Knowledge and experience in general accounting (GAAP), monthly closing process and accounts payable, experience with accounting software, preferably Netsuite, knowledge in MS Office (Excel), adaptability and flexibility, excellent communication skills, both written and oral, prioritizes tasks and meets deadlines, listening skills, detail oriented and organized, honest and strong work ethic, "team player", and remains focused under pressure and maintains effectiveness.
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