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Office Manager

at Perceptive Pixel in New York, NY   —   Jul 14, 2014   |  
Perceptive Pixel seeks an Office Manager to help manage our growing New York City office. The ideal candidate will wear many hats with ease, and is comfortable with technology and working with our executive team in a fast-paced environment.
Provide a positive first impression to all: ensure a consistent presence in the office during business hours, answer phones as needed, respond and sort email inquiries, primary contact for ingoing and outgoing mail and packages
Support visitors. Arrange accommodations, equipment, refreshments, and meetings for out-of-town guests and some interview candidates
Ensure the offices are well equipped and fully functional: ensure guest spaces are clean, supplied, and orderly, source and maintain adequate supplies: inventory, organize and order, coordinate repair and maintenance of equipment, liaison with landlord, identify and manage service vendors (e.g. delivery services, cleaning service, copier vendor)
Provide administrative support to our executive staff including meeting and presentation support and processing of invoices and expenses
Experience working in an office environment supporting a team
Strong organizational skills with the ability to prioritize, multi-task, and manage details
Strong computer skills; fluent with Microsoft Office (Outlook, Word, Excel, and PowerPoint), wikis and other collaboration tools
Excellent writing, reading, listening and speaking skills
Friendly and professional phone manner and general ability to communicate effectively with customers, media, and other staff
Willingness and ability to anticipate needs and take initiative
Ability to work independently within a fast-paced, dynamic, deadline-oriented environment
Occasional availability to work weekends, flexibility to arrive early/stay late when necessary
Passion for technology a plus
College degree or equivalent experience preferred
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