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Office Manager / Administrative Assistant (Temporary)

at Ioko in San Diego, CA   —   Apr 19, 2014   |  
ioko is hiring a Temporary Office Manager / Administrative Assistant to work at our U.S. Headquarters in Solan Beach, CA.

We have a small, energetic culture and are seeking someone with a high sense of urgency, attention to detail, smiling face, that is optimistic and hungry.

Pay Rate: $16.00 - $17.00 /hr
Hours: 40 hours per wek
Start Date: June 20th - December 1st (Possiblity of going permanent)

ioko a unique organization in that most of the projects and platforms we develop are typically “the first of their kind” within the media, entertainment and telecommunications sector. We have been focused on developing game changing platforms for major brands globally for over a decade. Our customers include Disney, News Corp, ATT, Verizon, Univision, Liberty Media, Channel 4, iTV, FoxTel, to name just a few.

We only target major customers that are undertaking transformative projects. We are growing fast. These projects are highly complex, technically challenging, high profile and a strategic necessity for our customers.
Oversee and manage all aspects of Solana Beach office and remote employee’s needs to include
Answer all incoming calls
Manage front desk, greet of visitors, field solicitors
Arrange ground transportation services for all US employees
Management of AT&T Corporate Mobile Account for US employees, including contract renewal, purchasing, phone management, plan management, bill review, etc.
Shipping and receiving of all packages such as Marketing events, Financials, Laptops, phones, materials to satellite offices, etc.
Reconcile all corporate debit and credit card purchases, coordinate vendor payments with Finance Dept.
Maintain inventory of all office supplies and order as required to include beverages
Oversea office maintenance, construction and design changes
Manage US IT related inventory t to include distribution of laptops, monitors, keyboards, etc. to US employees in multiple locations
Complete all US laptop builds and keyboard replacements
Coordinate laptop repair with vendor(s) as required
Manage all benefits related information to include Medical, Dental, Vision, Life Insurance, 401K, etc
HR liaison with US employees regarding policies, benefits, vacation, etc.
Conduct all new hire orientation
Order all branded material, business cards, stationary, signage, etc.
Printer and Copier Machine Management to include facilitation of repair and maintenance
Liaison between Building Management, employees and corporate headquarters
Responsible for Office Alarm Management and initial point of contact 24x7
Last Minute/Emergency Travel Bookings
Office filing related to US contracts/Finance/Benefits/lease agreements and HR benefit filing
Extensive calendar management for CEO
Company event planning to include R&R, holidays, etc.
Expense report reconciliations and submissions for multiple employees
AA/BA/BS Degree (Minimum)
Expert with MS Outlook
Prior internship or work experience in Office Enviornment
Optimist with a great attitude
Sense of Urgency
Non-complainer that will do "whater-it-takes" to get the job done
Expert in MS Outlook and Calendar Management
AA/BA/BS Degree
$16.00 - $17.00 /hr
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