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Personal/Executive Assistant

at "Stealth Startup" in Mountain View, CA   —   Jun 27, 2014   |  
We are a young and fast-growing startup in Silicon Valley looking for an extremely organized, motivated and proactive individual to fill the personal assistant/executive assistant position, with opportunities for growth and promotion to a more senior operations role. The individual will be responsible for providing frictionless personal support for a busy high-profile executive. The right candidate will help conserve the executive's time by maintaining calendars, managing communication and visitors, arranging for activities and services. She or he should be able to fulfill the role with little or no supervision. The individual will be trusted and involved in the core operations of the business as long as he or she is eager to learn. This could be a great job for a recent graduate to learn about how corporations are run.
Actively maintains executive's calendar by setting, monitoring, and confirming appointments; reminding executive of schedules
Prepares visitors such as potential business partners, clients and others and develop itineraries as necessary
Protects employer's time by screening, researching, and managing correspondence, messages, telephone calls, and visitors; preventing interruptions; resolving issues.
Proactively determine and establish assistance needed by identifying problems, needs, options, and solutions before being asked
Provides secretarial services by drafting correspondence; transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics; establishing and maintaining files and records; collecting and analyzing information; preparing reports
Maintains employer's privacy by keeping information confidential.
Arranges activities and services by identifying and clarifying needs and desires; researching options; making reservations for dining, travel, lodging, entertainment, rentals, events, couriers, medical and dental appointments/logistics; scheduling mee
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